One of the vital goals of industries is to gain efficiency and transparency in their organizations. Therefore, Digital Asset Management is the best approach that any organization can use for increasing its efficiency. But the problem occurs when you implement this system into practice. Employees have their own methods of doing work. So when you introduce a completely new system, they will feel uncomfortable.
Therefore, you have to ensure that the employees use the system. Otherwise, the software that was meant to revolutionaries the system, will only disrupt it. Moreover, you will gain nothing but disturbance. In addition to changing the habits of your employees, you also need to have a good management system.
Fireblocks is one such digital asset management system that goes beyond data storage. It is an all-in-one platform that offers storage of data. Furthermore, you can also transfer and issue your digital assets across the entire organization.
How to improve the DAM
You can make the investment in getting the system and can also train your employees accordingly. But changing the old habits of employees is not as easy as it seems. You have to make a plan for user adoption and monitor them too. Thus, you can encourage them to continue their work.
So here are some of the tips that you can use to improve the digital asset management system of your organization.
1. Plan everything before-hand
Before anything else and especially making the investment, you need to make a detailed plan. To do so, you have to mentally prepare your employees to get the required training for the new system. You can customize certain settings according to how your employees work. Therefore, your first step should be asking the employees how they normally do their work.
So when you know the most commonly practiced elements of asset management, you can make them work for the new system. So instead of introducing a completely new system, your employees will have a system with elements that they have been using. Moreover, using such an approach will also build a sense of involvement in the workers. So they will be aware of the system changes before you actually introduce it.
2. Training and Setting up guidelines
After you introduce the DAM in your organization, you need to train the employees too. They cannot work efficiently on a new system. Therefore, setting up clear guidelines is also a part of the training. So when anyone forgets something, he/ she can look for the guidelines. Furthermore, you can ask the users to give feedback about their training, this will help you to improve the training. Moreover, you can implement the necessary things in the next session.
Irrespective of the system, there are certain tasks that are commonly used. For example, to search tag or to update the assets. If the asset is not tagged with accurate metadata, you won’t be able to get an intuitive search function. Therefore, make guidelines for these basic elements. But the development of metadata governance is not an easy task. That is why you have to either hire an expert or make some of the employees learn it.
3. Work along with the users
As the digital asset management program is meant to improvise asset management, it should be easier to handle. Moreover, the processes should be streamlined and give a seamless user experience. Furthermore, it should never ask for a lot of additional work and a greater change of habits from the users. Otherwise, it will be just a headache for everyone.
Although it does not mean that everything will be as the previous old ones but it shouldn’t be too much. Of course, certain habitual changes are a must. Workers have to change their working methods and get themselves habitual of the new software. Afterward, there should not be extra work for them to do. Therefore, it is essential for the DAM to have elements that are familiar with the previous ones.
4. Measure the outcomes and regulate DAM
Planning and implementation of a new system is only the basic step, you need to measure the progress over time. For the early stages, you have to monitor the login time of the users, the number of uploads and downloads. Furthermore, you also have to check how long users are searching for the assets and spending time on them.
After you get that information, you can compare it with qualitative feedback. With the use of this feedback, you can learn about the things that are not working well. This is a long term improvement plan that needs continuous changes. Thus, at the end and during the implementation, the users will have an easy use. Furthermore, this will also prevent frustration and uncertainty in the users.
5. Promote your system
If the employees are unwilling to work on the new system, you need to promote it and encourage the users. If you continue promoting the new arrangement, the employees will get used to it. Furthermore, you also have to tell the employees about the positive aspects of using Digital Asset Management. This will increase self-confidence and the will to learn more about the system.
In addition to this, a continuous reminder will also ensure that the employees don’t forget things. If you fail to successfully promote the new software, the number of users will also reduce over time. Therefore, through regular reminders and promotional messages, you have to retain the users and also bring new ones.
Through the use of the Digital Asset Management system, you can work on building a brand image. Furthermore, users can also personalize and complain about the documents. Moreover, you can also make personalization according to the use of every employee. Thus, by following the above-mentioned steps you can improve your digital asset management. Furthermore, you will achieve a successful implementation.